Agenda for the meeting of the Parish Council on Wednesday 6th May 2026

To Members of the Public and Press

Members of the Public and Press are invited to attend the forthcoming Annual Meeting of Dean and Shelton Parish Council to be held on Wednesday 6 May 2026 at 7.30p.m at Dalton Hall, High Street, Upper Dean.  The meeting will be for the purpose of transacting the following business:

AGENDA for Wednesday 6 May 2026

  1. Election of the Chair.
  2. Apologies – To receive any apologies for absence.
  3. Declarations of Interest – To receive any local or disclosable pecuniary interests relating to items on the agenda in accordance with the Code of Conduct for Members.
  4. Minutes – To confirm as a correct record the minutes of the meeting held on 1 April 2026.
  5. To Appoint a Highways Representative.
  6. To Appoint a Rights of Way Representative.
  7. To Appoint Representatives to the Dalton Charity.
  8. To Appoint Cheque Signatories.
    1. Standing Orders will be suspended
    2. PUBLIC QUESTION TIME (10 minutes) – To receive any requests for information from members of the public/press on Council matters.
    3. Standing Orders will be reinstated
  9. Finance:
    1. To receive and consider the report from the Internal Auditor (if available).
    2. To approve and sign the Annual Governance Statement – Section 1 of Part 2 of the Annual Governance and Accountability Return 2026 (if available).
    3. To approve and sign the Accounting Statements – Section 2 of Part 2 of the Annual Governance and Accountability Return 2026 (if available).
    4. To confirm the dates for the exercise of public rights (if available).
    5. To approve and sign the Certificate of Exemption to certify the Council as exempt from a limited assurance review under Section 9 of the Local Audit (Smaller Authorities) Regulations 2015 for the year ended 31 March 2026 (if available).
    6. To approve a grant application to Chelveston Windfarm Trust for the purchase of daffodil bulb for planting around the Parish.
    7. Accounts for Payment:
      1. R Grasmeder – Clerk salary and expenses 3 months to 31 March 2026 – £428.25 (LGA1972 S.112) paid be BACS
      2. HMRC – Income Tax payment re (i) – £350.25 (LGA1972 S.112)
      3. Zurich Insurance Ltd – Invoice 554847984 – Insurance renewal 2026/7 (Three-year agreement) – £441.00 (LGA1972 s111&114) paid be BACS
      4. The Parish Noticeboard Company (Signs of Cheshire) – invoice 12559 – Lower Dean Noticeboard – Final Payment £357.00 (LG (Misc.Prov.) Act 1953 s4) paid be BACS
      5. Fingersafe Ltd – order 14991 – gate finger protection – £148.20 (Local Govt (Misc. Prov.) Act 1976 s 19) previously paid by Debit Card
  10. Planning:
    1. To discuss Planning Application 26/00675/FUL Conversion of existing building to a dwelling house Butts Leys Barn High Street Lower Dean
    2. To receive an update on the East Park Energy consultation regarding solar farms at Swineshead, Pertenhall, Great and Little Staughton.
  11. Correspondence – None
  12. Items in Progress:
    1. To discuss progress with the provision of additional litter/dog waste bins and the community litter pick.
    2. To discuss the provision of Affordable Housing.
    3. 20 mph circuit at Upper Dean.
  13. Speeding and Police Matters – To receive an update.
  14. Highways and Drainage – To receive an update.
  15. Adult Fitness Equipment – To confirm regular inspection of equipment.
  16. Items for information:
    1. To consider any items for information or to be placed on the agenda for the next meeting.
    2. To confirm the date of the next meeting.

R.C.Grasmeder (Clerk to the Council) 1 May 2026